If your company often works with PDF documents, it’s worth testing the advanced next-generation PDF solutions!
The PDF file has become the standard document format used in the business world. Whether you’re preparing a scope of work, a working document, or a sales contract, everyone uses PDF files. And for good reason! You can open such a file practically anywhere you have internet access.
To view PDF files, you do not need to install any specialized software on your computer or a mobile application. The built-in operating systems of computers or smartphones are completely sufficient to read contracts, agreements, or business proposals.
Tools for creating and modifying PDF files make all business tasks related to this format much easier and cheaper. If you are wondering which PDF solutions are worth testing to choose the best one for you, we invite you to read this guide.
Uses of PDF Files in Business
Portable Document Format (PDF) is the widely accepted standard for digital documents in every industry. Companies rely on this documentation system because of the following advantages of PDF files:
- Advanced enterprise-level security features.
- Efficient document compression for easy file sharing.
- The compression algorithm does not cause any significant loss of content quality.
- Ability to add digital signatures.
- Possibility of using digital certificates.
- Resistance to viral infections.
Now that you know the benefits of PDF files, here are some examples of their business applications:
#1. Convert URL to PDF
The URL to PDF converter is an incredibly useful tool for businesses. There is no longer any need to manually create and host PDFs. You can also avoid spending time reviewing, renaming, and safely storing PDFs on multiple backup media.
Simply leverage the PDF API that integrates URL to PDF conversion functionality into your business application, CRM, ERP, project management software, etc. Employees can simply copy and paste the URL where the document or content is located and generate a PDF from it. Other online tools include PDF to DWG, PDF to Word, etc.
#2. Generating PDF files
Another business use for PDF files is generating portable document files from business applications such as Microsoft Word, PowerPoint, Excel, Google Analytics, or project management tools for easy sharing.
When you create and share documents generated with a word processor, you can never be sure whether the recipient has the same software to open the file. However, you can be sure that the recipient will easily open the PDF using a web browser or a built-in viewer that comes with most operating systems.
#3. Annotations in PDF files
The usefulness and popularity of PDF files is not only due to their ease of reading and portability without the need for special applications. The ability to edit many elements using simple computer programs or mobile applications is also very important. In the context of business needs, you can easily add comments, correct sentences, highlight text fragments, add illustrations, create bookmarks, document thumbnails, outlines and much more.
#4. Compress PDF files
Compressing PDF files to reduce their size is another key issue in business where:
- The company’s email client or server allows sending files of limited size.
- You create a PDF file archive.
- You intend to use the PDF file on mobile devices.
The Best PDF Solutions for Businesses
Adobe Acrobat
Adobe Acrobat Pro DC is considered the best program for editing and creating PDFs. Equipped with advanced tools that allow you to edit, convert and create documents in PDF format. Its functionality makes it an essential tool for professionals dealing with document processing.
SwifDoo PDF
SwifDoo PDF for Windows is a PDF editing program that comes with many features, such as the ability to add annotations, footnotes, passwords, highlights, lines, rectangles, and other shapes. The program also allows you to edit text, including adding, deleting, and formatting text, changing font size and color, and adding images and links.
SwifDoo PDF also offers advanced features such as OCR, allowing the user to convert scanned PDF documents into editable text.
Smallpdf
Smallpdf is a tool available online – from the browser level. The application is equipped with a whole range of functions necessary for editing PDF. Quickly and conveniently, without downloading additional software, we can load a PDF file online, and then process it by selecting one of the tiles available on the website.
Summary
You’ve just seen a list of the best business PDF solutions you can add to your business practices to make it easier to create, view, and annotate PDFs. Depending on your business needs, you can choose a specific API or several from the list above.
